Orr Search – Privacy Notice

Introduction
Orr Search (“we”, “our”, “us”) is committed to protecting and respecting your privacy. This Privacy Notice explains how we collect, use, and protect your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By visiting our website (“our site”) you are accepting and consenting to the practices described in this statement.

  1. Data Controller
    Orr Search is the data controller for the personal data we process. Our contact details are:
    Orr Search
    307, Euston Road, London, NW1 3AD
    admin@orrsearch.com
    0800 060 8703
  2. Personal Data We Collect

We may collect and process the following personal data about you:

Personal data you provide to us.

You may give us personal data by corresponding with us by phone, email or otherwise.  This personal may include, for example:

  • Personal contact details, such as name, email, phone number, address
  • Date of birth
  • Gender
  • Next of kin and emergency contact details
  • Recruitment information, such as CVs, qualifications, employment history, references, professional background information, right to work documentation
  • Professional contact details, such as work email address, phone number, job title, organisation
  • Any other information you provide to us voluntarily

Special category personal data

We may collect and process special category or more sensitive personal data only so far as is necessary to ensure we conform to legal or contractual requirements, such as equal opportunities laws or obligations imposed upon us by our clients (to enable them to comply with their own legal requirements).

Special category data is information about any of the following:

  • race
  • ethnicity
  • religious beliefs
  • health
  • sex life
  • sexual orientation
  • political opinions
  • trade union membership
  • genetics and biometrics

In addition, as part of our commitment to equality of opportunity, we may ask you to complete an equality monitoring form, in which information is provided voluntarily and on an anonymous basis for statistical analysis.

Criminal offence data

We may collect and process data related to criminal allegations, proceedings, convictions, offences, or related security measures only under the control of an official authority or when authorised by applicable law, such as when you are subject to a DBS check as part of a recruitment process for a client.

Information automatically collected (see also Cookie policy) 

We may also collect the following type of personal data when you visit our site(s) or call us:

  • technical information, including the internet protocol (IP) address used to connect your computer to the internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system, and platform
  • information about your visit, including the full uniform resource locators (URL) clickstream to, through and from our site (including date and time); page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), methods used to browse away from the page
  • any phone number used to call us
  • a digital recording of the telephone or Teams conversation may be recorded and transcribed

Personal data we receive from other sources

We may receive personal data about you from third parties (including, for example, business partners, sub-contractors in technical, payment and delivery services, advertising networks, analytics providers, search information providers, and credit reference agencies).

We use LinkedIn and job boards, online curriculum vitae libraries and their affiliate partners as publicly available sources of personal data for recruitment purposes. We may also receive information about you by word of mouth, for example by a recommendation from a friend, former or current employer(s) or former or current colleague(s).

  1. How We Use Your Personal Data
    We use your personal data for purposes including:
  • when matching candidates with job opportunities and providing recruitment services to our clients and candidates
  • to manage client relationships and associated contractual obligations
  • to process job applications, interviews, and assessments
  • when responding to your inquiries or requests
  • for the purposes of our business requirements (e.g., to auditors or third-party service suppliers such as IT providers) and the effective management of our business
  • to provide you with information about other services and opportunities we offer that are similar to those that you have already enquired about
  • to contact you about industry and sector specific information that might be of interest to you
  • to deal with legal disputes
  • to notify you about changes to our service
  • to administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes
  • to improve our site to ensure that content is presented in the most effective manner for you and for your computer
  • as part of our efforts to keep our site safe and secure
  1. Legal Basis for Processing
    We process your personal data on the following legal grounds:
  • Where it is necessary in the performance of a contract with you or to take steps prior to entering a contract
  • To comply with a legal obligation, for example when conducting right to work checks
  • Where it is necessary for our legitimate interests, such as managing our recruitment services and developing client and candidate relationships
  1. Sharing Your Data
    We may share your personal data with selected third parties including:
  • Potential employers or clients for recruitment purposes
  • Third-party partners, including job boards
  • Service providers who support our business operations (e.g., IT, HR, and payroll providers)
  • analytics and search engine providers, some of which may be overseas, that assist us in the improvement and optimisation of our site
  • if we are under a duty to disclose or share your personal data in order to comply with any legal obligation or to assist a connected party with their legal obligation, or in order to enforce or apply our terms of use and other agreements, or to protect the rights or property of our, our customers’ or others’ safety.

We do not sell your personal data.

  1. Data Retention
    We will retain your personal data only for as long as necessary for the purposes set out in this Privacy Notice or as required by law.
  2. Use of automated profiling tools

We do not carry out any automated profiling in our recruitment process.

  1. Transfer of data outside of the UK

Your personal data may be transferred internationally in the following circumstances:

  • to third parties (such as advisers or other suppliers);
  • to overseas clients; and
  • to a cloud-based storage provider.

We will only transfer data outside of the UK where it is compliant with data protection legislation and the means of transfer provides adequate safeguards in relation to your data, for example transferring your data to a country where there has been a finding of adequacy by the UK in respect of that country’s levels of data protection via its legislation.

  1. Your Rights

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal information changes during your working relationship with us.

Under the UK GDPR, you have the right to:

  • Access your personal data
  • Request correction of any inaccuracies in your data
  • Request erasure of your data in certain circumstances
  • Restrict processing of your data
  • Object to processing for direct marketing or legitimate interests
  • Data portability, where applicable
  1. Cookie policy

Our sites use cookies to recognise individual user activity on our sites. This helps us to provide a good browsing experience, and also allows us to improve our sites. By using and continuing to browse our sites, you are agreeing to our use of cookies. A cookie is a small text file that is stored by your browser on your device or the hard drive of your computer, if you agree. They are generally used to make website function, or function more efficiently.

We use the following cookies:

  • essential cookies: these are cookies that are required for the operation of our site.
  • analytical/performance cookies: they allow us to recognise and count the number of visitors and to see how visitors move around our site when they are using it.
  • functionality cookies: these are used to recognise you when you return to our site, which enables us to personalise our content; and
  • targeting cookies: these cookies record your visit to our site, the pages you have visited and the links you have followed. We will use this information to make our site and the advertising displayed on it more relevant to your interests.
  1. How to Contact Us

For any questions about this Privacy Notice or how we handle your data, or to exercise your rights, please contact:

admin@orrsearch.com

0800 060 8703

  1. Complaints
    If you believe your data has been mishandled, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at https://ico.org.uk.
  2. Updates to this Privacy Notice
    We may update this Privacy Notice from time to time. Any changes will be published on our website.